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Apostille Global Services · Retrieval Guide

Get the Right Copy of Your Document — $10

Most apostille rejections start with the wrong copy — a short-form certificate, a photocopy, a "certified true copy" from the wrong office. This $10 guide tells you the exact issuing office, the request form, a fill-in request letter, ID checklist, and fee notes so you order the version the Secretary of State will actually accept.
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You’ll be able to enter a partner referral code on the next step.

Certified copy vs notarized copy for apostille

A certified copy is issued and signed by the record custodian (California Department of Public Health, County Clerk-Recorder, University Registrar, Secretary of State — depending on the document). A notarized copy is a copy that a notary saw next to an original; for many documents the Secretary of State will not accept a notarized copy for apostille. Picking the wrong one costs you the filing fee and weeks of turnaround.

Your guide covers birth, marriage, death, diplomas and transcripts, corporate records, court records, and more — with the correct issuing office and request procedure for your exact document.

Not sure of your full apostille route?

Our $10 Self-Service packet includes this guidance plus the full routing (Secretary of State vs U.S. Department of State), government fees, mailing checklist, and a rejection-avoidance checklist for your destination country.

See the Self-Service packet

Apostille Global Services is a private document authentication service. We are not a government agency. We provide procedural information and document preparation support, not legal advice. For advice about your legal rights or which legal document fits your situation, consult a licensed attorney.